ByIPSS - IPSS Management

The cloud-based Management application called ByIPSS, specifically designed for Private Institutions of Social Solidarity (IPSS), consists of three modules:

• Product Management

• Fixed Assets Management

• Supplier Contract Management

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Product Management

It allows the national IPSS to control and monitor all of the activities carried out with products within the following areas: food, health, office supplies, equipment and cleaning.

Supplier Contract Management

The management of supplier contracts allows the user to create alerts for the duration of contracts and control guarantees and status of the existing equipment.

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Fixed Assets Management

In fixed assets processes, it is possible to identify all the equipment located within the institution's divisions by coding QR Codes. The main functionalities are:

• Registration of equipment with ID, date and status
• Register of transfers
• Inventories
• Product Destruction

Benefits

• Entity control (suppliers and customers) by document, through VAT number validation
• Expiration date control
• Analysis of discrepancies in consumption compared to quantities planned in the menus
• Stock consultation and respective value
• Integration with ERPs and accounting software
• Traceability of daily transactions (per user and type of transaction)
• KPIs to be determined by those involved in the operation

Functionalities

• Product entries
• Record of consumption
• Registration of donations (via incoming and/or outgoing products)
• Product management using different handling units
• Product destruction
• Transfers
• Stock adjustments
• Instant creation of new items
• Printing of item labels, with barcode or QR Code encoding
• Registration of Menus